MS –WORD is the abbreviation of Microsoft Word. It is the one of the advance and popular software Program. It is developed by Microsoft Corporation in U.S.A. MS-Word is a word processing package. It is used to type letters, thesis, reports, creating columns, and table. It also provides many facilities like spelling & grammar checking, getting synonyms & antonyms, pictures, shapes, mail merge etc.
How to Run Ms Word?
Ø Click on Start Button.
Ø Point on All Program
Ø Click on Microsoft Office
Ø Click on Microsoft Office Word 2007
Or
Ø Click on Start Button
Ø Click on Run
Ø Type Winword on dialog box of Run.
Ø Click on [OK]
Ø Click on MS – Word icon at the Shortcut – Bar (on the top – right of the screen)
Scroll Bar
Caption Button
Title Bar
Menu Bar
Appears Ms Excel Screen as below:
Status Bar
Ruler
Office Button
Movement of cursor:
Ø Right Arrow = Move cursor one character right.
Ø Left Arrow = Moves cursor one character left.
Ø Up Arrow = Moves cursor one character Up.
Ø Down Arrow = Moves cursor one character down.
Ø End = Moves cursor end of the line.
Ø Home = Moves cursor beginning of the line.
Ø Page Up = Move cursor one screen up.
Ø Page Down = Move cursor one screen down.
Ø CTRL+ End = Moves cursor at end of the document.
Ø CTRL+ Home = Moves cursor at beginning of the document.
What is Highlighting?
Highlighting is the process of selecting text or document that is to be edited, deleted or modified the text. While highlighting the surrounding of the text will be blackened and the text or document will be changed into white color.
Highlighting the text by keyboard:
Shift +Right Arrow =Highlights one character right.
Shift +Left Arrow = Highlights one character left.
Shift +Up Arrow = Highlights one line up.
Shift + Down Arrow = Highlights one line down.
Shift + End = Highlights end of the line from the position of the cursor.
Shift +Home = Highlights start of the line from the position of the cursor.
Ctrl +A = Highlights all the text or document.
Shift + CTRL + Home = Highlights all the text upwards from the position of the cursor.
Shift + CTRL + END = Highlights all the text downwards from the position of the cursor.
(You can also highlight (or select) the text or document by holding down the mouse pointer and dragging the mouse at required direction).
How to delete the text?
Highlight the text and Press [Delete] key from keyboard.
Difference between Delete & Backspace:
Delete : Erases or delete one character at the cursor position.
Backspace : Erases or delete one character at the left side of cursor position.
OFFICE BUTTON
NEW: This command is used to bring new screen for typing the text.
Ø Click on Office Button
Ø Click on New
Ø Then click on Blank document and click on create
OPEN: To open required file.
Ø Click on Office Button
Ø Click on Open.
Ø Choose required file name.
Ø Click on Open
SAVE: This command is used to save the file for future remembrance
Ø Click on Office Button
Ø Click on Save
Ø Type any file name
Ø Click on Save
SAVE AS: To resave the file or to create duplicate file
Ø Open any one file which is already saved in computer
Ø Click on Office Button
Ø Click on Save As.
Ø Type file name
Ø Click on Save
TO SAVE FILE IN PASSWORD:
Ø Type the text or open the any file of computer
Ø Click on Office Button
Ø Click on Save As.
Ø Click on Tools
Ø Click on General Option
Ø Type the password i.e. 111111
Ø To confirm password again type same password
Ø Re-type same password to modify
Ø Click on [OK]
Ø Click on Save.
TO REMOVE PASSWORD:
Ø Click on Office Button
Ø Click on Save As
Ø Click on Tool
Ø Click on General option
Ø Remove password from password box
Ø Click on [OK]
Ø At last click on Save
PRINT: To print document on paper
Ø Have the text on the screen
Ø Click on Print
Ø Choose the page number or current page
Ø At last click on Print
PRINT PREVIEW: To see the text or document before printing
Ø Click on the Office Button
Ø Click on Print
Ø Click on Print Preview
QUICK PRINT: To send the document directly to the default printer without making changes
Ø Click on Office Button
Ø Click on Print
Ø Click on Quick Print
SEND: To send a copy of the document to other people via E mail, Internet and fax.
Ø Click on Office Button
Ø Click on Send
CLOSE: This command is used to close the active file
Ø Click on Office Button
Ø Click on Close
Ø Click on [YES] or [NO]
EXIT WORD: To exit from MS-Word into desktop screen
Ø Click on Office Button
Ø Click on Exit Word
HOME MENU
CLIP BOARD GROUP
CUT: This command is used move the text to another place temporarily
Ø Highlight the text to be moved
Ø Click on Home Menu
Ø Then in Clip board dialog box click on cut
Ø Position the cursor at required place where you want to move the text.
Ø Click on Home Menu
Ø In Clip board dialog box click on Paste
COPY: To copy means to make the duplicate of the selected at other location.
Ø Highlight the text to be copied
Ø Click on Home Menu
Ø In Clip Board dialog Box cursor at the new location
Ø Click on Home Menu
Ø Click on Paste
PASTE SPECIAL: This command helps to copy the picture or text from one program to another.
Ø Enter into paint
Ø Copy some picture and exit from Paint.
Ø Enter into Microsoft Word
Ø Click on Home Menu
Ø Click on Paste Special in Clip Board dialog box
Ø Click on [OK]
FORMAT PAINTER: To copy formatting from one place and apply it to another.
Ø
Highlight the text
Ø Click on Home Menu
Ø Click on Format Painter
FONT GROUP
FONT: To change the font face. (CTRL+shift+F)
Ø Click on Home Menu
Ø Click on Font
Ø Choose the require font
FONT SIZE: To change the font size. (CTRL+ Shift+ P)
Ø Click on Home Menu
Ø Click on Font Size
Ø Choose the different size of font
GROW OR SHRINK FONT: To increase or decrease the font size.
Ø Click on Home Menu
Ø Click on Grow font to increase the font size
Ø Click on Shrink font to decreased the font size
CLEAR FORMATTING: To clear all the formatting from the selection, leaving only the plain text.
Ø Highlight the text
Ø Click on Home Menu
Ø Click on Clear Formatting
BOLD: Make the selected text bold. [Ctrl+B]
Ø Click on Home Menu
Ø Click on Bold
ITALIC: To italicize the select text [Ctrl+I]
Ø Click on Home menu
Ø Click on Italic
UNDERLINE: To Underline the selected text. [Ctrl+U]
Ø Select the text
Ø Click on Home Menu
Ø Then click on Underline
STRIKE THROUGH: To draw a line through the middle of the selected text.
Ø Selected the text.
Ø Click on Home Menu
Ø Click on Strike Though
SUBSCRIPT: To create small letters below the text baseline.
Ø Click on Home Menu
Ø Click on Subscript
SUPERSCRIPT: To create small letters above the line of text
Ø Click on Home Menu
Ø Click on Superscript
CHANGE CASE: To change all the selected text to uppercase, lower case, or other
Ø Click on Home Menu
Ø Click on Change Case
Ø Choose required cases i.e. UPPER CASE, lowercase
TEXT HIGHLIGHT COLOR: Make text look like it was marked with a highlighter pen.
Ø Click on Home Menu
Ø Click on Text Highlighter color
FONT COLOR: To change the text color
Ø Click on Home Menu
Ø
Click on font Color
PARAGRAPH GROUP
BULLETS: To insert bullets to the text.
Ø Select the text
Ø Click on Bullet
Ø Choose anyone bullet that you need
NUMBERING: To insert number on the text.
Ø Click on Home Menu
Ø Click on Numbering
Ø Choose anyone number that you need.
ALIGN: This command helps to align the text in left, right, center and justify.
Ø Click on Home Menu
Ø In the paragraph group choose the align
DECREASE OR INCREASE INDENT: To decrease or increase the indent level of the paragraph.
Ø Click on Home Menu
Ø Click on Decrease Indent to decrease the indent level of the paragraph.
Ø Click on Increase Indent to increase the indent level of the paragraph.
SORT: This option helps to put the text or number in ascending or descending order.
Ø Select the text or number
Ø Click on the Home Menu
Ø Click on Sort
Ø Choose Ascending or Descending
Ø Click on [OK]
LINE SPACING: To change the spacing between lines of text.
Ø Click on Home Menu
Ø Click on Line Spacing
SHADING: To color the background behind the selected text or paragraph.
Ø Select the text
Ø Click on Home Menu
Ø Click on Shading and choose the color
BORDER: To customize the borders of the selected cells or text.
Ø Select the text
Ø Click the Home Menu
Ø Click on Borders
STYLES GROUP
FONT STYLES: To format titles and another text using this gallery of styles.
Ø Select the text
Ø Click on Home Menu
Ø Click on Front Style
Ø Choose the required Styles
CHANGE STYLES: To change the set of styles, colors, and fonts.
Ø Select the text
Ø Click on Home Menu
Ø Click on Change Styles
EDITING GROUP
FIND: To search the word.
Ø Have the text or number
Ø Click on Home Menu
Ø Click on Find
Ø (Appear Find what dialog box)
Ø Type the text in find what dialog box which you want to find
Ø Click on Find Next Button continue as you required
REPLACE: To change the word or number.
Ø Have the text
Ø Click on Home Menu
Ø Click on Replace
Ø (Appear Find what dialog box)
Ø Type the text in find what dialog box which you want to find
Ø Type the text to replace with on Replace with box
Ø Click on Replace
GO TO: To go to required page.
Ø Click on Home Menu
Ø Click on down arrow of Find
Ø Click on Go to
Ø Type required Page number e.g. +6
Ø At last click on [OK]
SELECT: To select text or objects in the document.
Ø Have the text or object
Ø Click on Home Menu
Ø Click on Select
Ø Click on Select All / Select Object / Select Text with Similar Formatting which you need
INSERT MENU
PAGES GROUP
COVER PAGE: To insert the fully formatted cover page.
Ø Click on Insert Menu
Ø Click on Cover Page
Ø Choose the required Cover Page
BLANK PAGE: To insert a new blank page at the current position.
Ø Click on Insert Menu
Ø Click on Blank Page
PAGE BREAK: To start the next page at the current position.
Ø Click on Insert Menu
Ø Click on Page Break
TABLES GROUP
TABLE: Insert or create a table.
Ø Click where you want to insert a table
Ø
Click on Insert Menu
Ø Click on Table under insert table drag
Ø To select the number of rows and columns that you want.
Or,
Ø Click on Insert Table
Ø Under table size enter the number of column and rows
Ø Under Auto fit behavior, choose option to adjust the table size.
Or,
Ø By draw a table
Ø Click on draw table
Ø To define the outer table boundaries draw a rectangle then draw the column lines and row lines inside the rectangle
Ø To erase a line or block of lines, under table tools, on the design tab in the Draw Borders group click eraser
CONVERT TEXT TO TABLE
Ø Insert separator character by commas or tab
Ø Select the text that you want to convert
Ø Click on the table then click on convert text to table
Ø In the convert text to table dialog box under separate text at click the option that you used in the text Then click on [OK]
ILLUSTRATIONS GROUP
PICTURE: To insert a picture from file.
Ø Click on Insert Menu
Ø Click on Picture
Ø Locate the picture that you want to insert
Ø Double click the picture that you want to insert.
CLIP ART: To insert Clip Art into the document
Ø Click on Insert Menu
Ø In the clip Art task pane, in the Search for text box, type a word or phase that describe the clip Art that you want click on Go
Ø In the list of results, click the clip Art to insert it.
SHAPES: For drawing different types of shapes: cartoon etc.
Ø Click on Insert Menu
Ø Click on Shapes
Ø Choose anyone option and draw the shapes by the dragging by mouse. Shapes by the dragging by mouse
SMART ART: This command is used to insert a smart art Graphic to the document.
Ø Click on Insert Menu
Ø Click on Smart Art
Ø Then choose a Smart Art Graphic dialog Box
Ø Click the type and layout that you want
Ø Then enter the text in your Smart Art graphic
CHART: To insert a chart to illustrate and compare data.
Ø Click on Insert Menu
Ø Click on Chart
Ø In the insert chart dialog box, click a chart and click [OK]
Ø Office excels 2007 opens in a split window and displays sample in a work sheet.
Ø In Excel, replace the sample data by clicking a cell in the work sheet and then typing the data that you want
Ø
Then close the Office Excel 2007
LINKS GROUP
HYPERLINK: Create a link to a web page, picture, an e-mail address, or a program.
Ø Click on Insert Menu
Ø Click in Hyperlink
Ø Click on existing file or web page under link
Ø Then type the address in the Address Bar or choose the document in the list.
Ø Then click on [OK].
HEADER AND FOOTER GROUP
HEADER AND FOOTER: Edit the Header or Footer of the document
Ø Click on Insert Menu
Ø Click on Header or Footer
Ø Click the Header or Footer design which you want
TO INSERT TEXT OR GRAPHICS IN A HEADER OR FOOTER
Ø Click on Insert Menu
Ø Click Header or Footer
Ø
Click Edit Header or Edit Footer
Ø Insert text or graphics
REMOVE HEADER OR FOOTER
Ø Click on Insert Menu
Ø Click on Header or Footer
Ø Click remove Header or Footer
INSERT PAGE NUMBERS: To Insert Page Numbers into the document
Ø Click on Insert Menu
Ø Click on Page Number
Ø Choose a Page Numbers which you like (Top of Page, Bottom of Page, or Page Margins)
Ø Depending on where you want Page Number to appears in your document.
TEXT GROUP
TEXT BOX: To Insert the Preformatted text boxes.
Ø Click on Insert Menu
Ø Click on Text Box
Ø And Click Text box which you like.
DRAW TEXT BOX: Insert a text box into the document, or add text to the selected shapes.
Ø Click on Insert Menu.
Ø Click on Text Box
Ø Click on Draw Text Box
Ø Then Draw the Text Box
DROP CAP: Create a large Capital letter at the beginning of a paragraph.
Ø Click on Insert Menu
Ø Selected the letter which you need
Ø Click in the Paragraph that you want to begin with a drop cap
Ø Click Dropped or in margin.
QUICK PARTS: To insert reusable including fields, document properties.
Ø Click on Insert Menu.
Ø Click on Quick Parts.
WORD ART: To insert decorative text in your document.
Ø Click on Insert Menu
Ø Click on WordArt
Ø Then click the Word Art style which you want
Ø Type your text in the text box and mention the size of text
Ø Then click on [OK]
SIGNATURE LINE: To insert the signature line that specifies the individual who must sign.
Ø Click on Insert Menu
Ø Click on Signature Line
Ø Type the name of signer who must sign
DATE AND TIME: To insert the current date or time into the current document
Ø Click on Insert Menu
Ø Click on Date and Time
Ø Then choose the available formats
Ø Then click on [OK]
OBJECT: To insert an OLE (Object Linking and Embedding) object into the document.
Ø Click on Insert Menu
Ø Click on Object
Ø Then choose Create New or Create from file
Ø Then Click on [OK]
SYMBOLS GROUP
EQUATION: To Insert common mathematical equation or build up your own equation using a library of math symbols.
Ø Click on Insert Menu
Ø Click on Equation
Ø Choose the Equation from Built In or make your own equation from Insert New Equation
SYMBOL: This command is used to insert the Symbol in your document.
Ø Click on Insert Menu
Ø
Click on Symbol
Choose the symbol that you want in the drop – down list
Or,
If the symbol that you want to insert is not in the list
Ø Click on More Symbols.
Ø In the symbol that you want to insert
Ø Then click on Close
To insert a Special Characters
Ø Click on Insert Menu
Ø Click on Symbol
Ø Click on More Symbols
Ø Click on Special Characters
Ø Click the characters that you want to insert
Ø Click on Insert
Ø Then click on Close
PAGE LAYOUT MENU
THEMES GROUP
THEMES: To change the overall design of the entire document including colors, fonts and effects.
Ø Click on Page Layout Menu
Ø Click on Themes
Ø Then choose the required themes
THEMES COLORS: To change the colors for the current themes
Ø Click on Page Layout Menu.
Ø Click on Themes Colors
Ø Then choose the required themes colors
THEME FONTS: To change the fonts for the current themes
Ø Click on Page Layout Menu
Ø Click on Theme Fonts
Ø Choose the needed theme fonts
THEME EFFECTS: Change the effect for the current themes
Ø Click on Page Layout Menu
Ø Click on Theme Effects
Ø Choose the necessary effects.
PAGE SETUP GROUP
MARGINS: To set margins sizes for the entire documents or the current section
Ø
Click on Page Layout Menu
Ø Click on Margins
Ø Then choose the Margins sizes.
Or,
For more Margins sizes
Ø Click on Margins
Ø Click on Custom Margins
Ø Set the Margin size
Ø Then Click on [OK]
PAGE ORIENTATION: To switch the pages between portrait and landscape layouts.
Ø Click on Page Layout Menu.
Ø Click on Paper Size.
Ø Choose the needed paper size.
COLUMNS: To split text into two or more columns.
Ø Click on Page Layout Menu.
Ø Click on Columns.
Or,
For more columns
Ø Click on Columns.
Ø Click on More Columns.
BREAKS: To add page, section or column breaks to the document.
Ø Click on Page Layout Menu.
Ø Click on Breaks.
Ø Then, choose the page breaks or section breaks.
LINE NUMBERS: To add line numbers in the margin alongside of each line of the document.
Ø Click on Page Layout Menu.
Ø Click on Line Numbers.
Ø Choose any one line option
HYPHENATION: Turn on Hyphenation which allows word to break lines between the syllables of words.
Ø Click on Page Layout Menu.
Ø Click on Hyphenation.
Ø For automatically hyphenate the word
Ø Click on automatic
Note: -You want to break the word yourself. Click on manual.
PAGE BACKGROUND GROUP
WATERMARK: To insert ghosted text behind the content of the page.
Ø Click on Page Layout Menu.
Ø Click on Watermark.
Ø Choose the given Watermark
For more Watermarks:
Ø Click on Custom Watermark.
Ø Then click on text watermark or picture watermark.
Ø Then click on Apply.
Ø Then click on Close.
PAGE COLOR: To choose a color for the background of the page.
Ø Click on Page Layout Menu.
Ø Click on Page Color.
Ø Then choose the needed page color.
PAGE BORDERS: To add or change the border around the page.
Ø
Click on Page Layout Menu.
Ø Click on page Borders.
Ø Then choose the setting, style, color etc.
Ø Then click on [OK]
PARAGRAPH GROUP
LEFT AND RIGHT INDENT: More in the left or right side of paragraph by a certain amount.
Ø Click on Page Layout Menu
Ø Click on Left and Right Indent.
BEFORE AND AFTER SPACING: To change the spacing between paragraphs by adding space above/below the selected paragraph
Ø Click on Page Layout Menu
Ø Click on Before and After Spacing.
ARRANGE GROUP
POSITION: To position the selected object on the page.
Ø Click on Page Layout Menu
Ø Click on Position.
Ø Choose the position in the line with text or with text wrapping
BRING TO FRONT: This command is used to bring the selected object forward one.
Ø Click on Page Layout Menu
Ø Click on Bring to Front.
SEND TO BACK: This command is used to send the selected object back one level or to then back of all object.
Ø Click on Page Layout Menu
Ø Click on Send to Back.
TEXT WRAPPING: To change the way text wraps around the selected object.
Ø Click on Page Layout Menu
Ø Click on Text Wrapping.
Ø Click on Text Wrapping styles.
ALIGN: To align the edges of multiple selected object.
Ø Click on Page Layout Menu
Ø Click on Align.
Ø Then choose align to page or align to margin or align to selected object.
GROUP: To group object together so that they can be treated like a single object.
Ø Click on Page Layout Menu
Ø Click on Group
Ø Click on Group
For ungroup the object.
Ø Click on Group
Ø Click on Ungroup.
ROTATE: To rotate or flip the selected object.
Ø Get the object from the shapes.
Ø Click on Page Layout Menu
Ø Click on Rotate.
Ø Choose the rotate angle or flip like (Rotate Right 90o ) or flip vertical.
For more rotation option
Ø Click on Rotate
Ø Click on more Rotation Options
Ø Click on size tab.
Ø Mention the object rotation, height, width.
Ø Then click on [OK]
For color and lines in the shape.
Ø Click on Rotate.
Ø Click on more Rotation Options.
Ø Click on colors and lines.
Ø Choose the line color, line style, fill color etc.
Ø Then click on [OK]
REFERENCES MENU
TABLE OF CONTENTS GROUP
TABLE OF CONTENTS: Add table of contents to the document.
Ø First of all make the document
Ø T hen entry the heading and using heading style from styles in Home Menu
Or,
Ø Using heading style from Add text in References Menu
Ø
Click on References Menu
Ø Click on Table of Content
Ø Click on Insert Table of Contents
Ø Then choose the available style, formats, etc.
Ø Then click on [OK]
ADD TEXT: To add the current paragraph as an entry in the Table of Contents.
Ø Click on References Menu
Ø Click on Add text
Ø Choose the entry like Level 1, Level 2 etc.
UPDATE TABLE: This command is to add or remove heading or other table of contents entries in your document.
Ø Click on References Menu
Ø Click on Update Table
Ø Click update page numbers only or update table
DELETE A TABLE OF CONTENT: To remove the table of content from the document.
Ø Click on References Menu
Ø Click on Table of Contents
Ø Click on Remove Table of Content
FOOTNOTES GROUP
INSERT FOOTNOTE OR ENDNOTE: Add a Footnote or Endnote to the document.
Ø Click on Reference Menu
Ø Click on Insert Footnote or Insert Endnote
(Note: To make change to the format of footnotes or Endnotes.)
Ø Click on Footnote dialog box
Ø In the number format box, Click the format that you want
Ø To use the custom mark instead or a traditional number format
Ø Click symbol next to custom mark
Ø Click on Insert.
NEXT FOOTNOTE: To negative to the next footnote in the document
Ø Click on Reference Menu
Ø Click of Next Footnote
SHOW NOTES: To scroll the document to show where the footnote or endnote are located
Ø Click on Reference Menu
Ø Click on Show Notes
CITATIONS & BIBLIOGRAPHY GROUP
INSERT CITATION: To cite (name) a book journal article periodicals as the source for a piece of information in the document.
(Note: Where you added a new citation to a document you also create a new source that will appear in the click on bibliography.)
Ø Click on Reference Menu
Ø Click on Style
Ø Click the style that you want to use for the citation and source
(For example, social science document usually use the MLA or APA style for citations and sources.)
Ø Click Insert Citations
Ø Click on Add New Source
Or,
Ø Click on Add New Place Holder
Ø Begin to fill in the source information by clicking the arrow next to type of source
Ø Fill in the bibliography information for the source
Ø To add more information about a source, click the show All bibliography fields check box )
Ø Then click on [OK]
MANAGE SOURCE: View the list of all the sources citied in the document.
Ø Click on Reference Menu
Ø Click on Manage Sources
Ø If you open a new document that does not yet contains citations all of the sources that you used in precious documents appear under Master List.
Ø If you open a document that includes citations, the sources for those citations appear under current list.
BIBLIOGRAPHY: Add a bibliography, which lists all sources citied in the document
Ø Click on Reference Menu
Ø Click on Bibliography
Ø Click o Insert Bibliography
CAPTIONS GROUP
INSERT CAPTION: To add a caption to a picture or other image
Ø Click on Reference Menu
Ø Click on Insert Caption
Ø In option choose the label, then write the names of picture, equation, etc
Ø Then click on [OK]
(A caption is a line of text that appears below an object to describe if.
For example: Figure 4: Sun shine.)
INSERT THE TABLE OF FIGURES: To insert a table of figure into the document.
Ø Add a caption to the picture
Ø Click on Reference Menu
Ø Click on Insert Table of figure
Ø Click on Update Page Numbers only or Update Entire Table
Ø Click on [OK]
INDEX GROUP
MARK ENTRY: To indicated the text in the index of the document
Ø Click on Reference Menu
Ø Click on Mark Entry.
Ø To create the main index entry that uses your own text, type the text in the Mark Entry
Ø If you want you can customize the entry type the text in the cross references.
Ø Then to Mark the index entry click on Mark
Ø Then If you don’t see the XE fields Click Show/ Hide in the Home Menu
INSERT INDEX: Insert an index into the document
Ø Click where you want to add the index
Ø Click on Reference Menu
Ø Click on Insert Index
Ø Then in format box click on from Template
Ø Then click on Modify
Ø In the style dialog box click on Modify
Ø Under formatting select the option that you want
Ø Click on [OK] twice
UPDATE THE INDEX: Update the index so that all the entries refers to correct page number
Ø Click on Reference Menu
Ø Click on Update Index
TABLE OF AUTHORITIES GROUP
MARK CITATION: To add the selected text as an entry in the Table of Authorities
Ø Click on Reference Menu
Ø Click on Mark Citation
Ø Then choose the category
Ø Click on Mark
Ø Click on Close
Ø Then click on Home Menu to Hide
INSERT TABLE OF AUTHORITIES: To insert a Table of Authorities into the document
Ø Click on Reference Menu
Ø Click on Insert Table of Authorities
Ø Then click on all in Category selection
Ø Then choose the Tab Index, Formats, etc
Ø Then click on [OK]
UPDATE TABLE OF AUTHORITIES: To update the Table of Authorities to include all of the citations
Ø Click on References Menu
Ø Click on Update Table of Authorities
REVIEW MENU
PROOFING GROUP
SPELLING AND GRAMMAR: To choose the spelling and Grammar of text in the document
Ø First of all select the text which you want to check
Ø Click on Spelling and Grammar
Ø Choose correct word from suggestion box and Click on [Change] Button
Ø Click on [Ignore] if the word is correct
RESEARCH (ALT+ CLICK): To search meaning, synonyms, antonyms of a word
Ø
Click on Review Menu
Ø click on Research
Ø Then type the word which you want to do search
Ø Then click on Start Searching.
THESAURUS: To suggest other words with a similar meaning to the word you have selected.
Ø Click on Review Menu
Ø Click on Thesaurus
Ø Type the word which you want to get similar meaning of it
Ø Then click on Start Searching
TRANSLATE: To translate the selected word into different language
Ø Select the text which you want to translate
Ø Click on Review Menu
Ø Click on Translate.
SET LANGUAGE: Set the Language used to check the spelling and grammar of the selected text.
Ø Click on Review Menu
Ø Click on Set Language
Ø Click the language which you want to set
Ø Then click on [OK]
WORD COUNT: To find out the number of words, characters, paragraph and lines in the document.
Ø Click on Review Menu
Ø Click on Word Count
Ø Then click on [Close]
COMMENTS GROUP
INSERT COMMENT: To add a comment about the selection.
Ø Click on Review Menu
Ø Click on New Comment
Ø Then type comment
DELETE COMMENT: To delete the selected comment select the comment which you want to delete.
Ø Click on Review Menu
Ø Click on Deleted Comment
Ø To delete the all comment in document
Ø Click on Down Arrow on Delete
Ø Then click on Delete All comments in Document
PREVIOUS COMMENT: To navigate to the previous comment in the document.
Ø Click on Review Menu
Ø Click on Previous Comments
NEXT COMMENT: To navigate to the next comment in the document.
Ø Click on Review Menu
Ø Click on Next Comment
TRACKING GROUP
TRACK CHANGES: This command is used to track all changes made to the document, including insertions deletions and formatting changes.
Ø Click on Review Menu
Ø Click on Track Changes Down Arrow
Ø Then click on Change Tracking Options
Ø Then choose the color, formatting for the document
Ø Then click on [OK]
Ø For change the user name in comments
Ø Click on track on change down Arrow
Ø Click on Change User Name
Ø Then write the name in Initials
Ø Then click on [OK]
BALLOONS: To choose how to show revisions to the document.
Ø Click on Review Menu
Ø Click on Balloons
Ø Then choose the options
DISPLAY FOR REVIEW: This command is used to choose how to view the proposed change to the document.
Ø Click on Review Menu
Ø Click on Display for Review
Ø Choose the options like final showing Mark up etc
SHOW MARK UP: To change what kind of mark up to share in the document.
Ø Click on Review Menu
Ø Click on Show Mark Up
Ø Then tick when you want to show or remove tick to hide
REVIEWING PANE: To show revision in a separate window.
Ø Click on Review Menu
Ø Click on Reviewing Pane
CHANGES GROUP
ACCEPT: To access other options such as accepting all change in the document.
Ø First of all insert the comment in the document
Ø Click on Review Menu
Ø Click on Accept
REJECT: To reject the current change and move to the next proposed change.
Ø Click on Review Menu.
Ø Click on Reject
PREVIOUS CHANGE: To navigate to the previous revision in the document.
Ø Click on Review Menu.
Ø Click on Previous.
NEXT CHANGE: To navigate to the next revision in the document.
Ø
Click on Review Menu.
Ø Click on Next.
COMPARE GROUP
COMPARE: To compare or combine multiple revision of a document.
Ø Click on Review Menu.
Ø Click on Compare.
To compare two revisions of a document (legal black line)
Ø Click on Compare.
To combine revisions from multiple authors into a single documents.
Ø Click on Combine.
SHOW SOURCE DOCUMENTS: To choose which source documents to show.
Ø Click on Review Menu.
Ø Click on Show Source Documents.
Ø Then close the original document revised document or both.
PROTECT GROUP
PROTECT DOCUMENT: To restrict the type of changes that reviewers can make to your document.
Ø Click on Review Menu.
Ø Click on Protect Document.
Ø Click on Restrict Formatting and Editing.
Ø Under Editing restrictions, select the Allow only this type of editing in the document.
Ø In the list of editing restrictions, choose Tracked changes, comments etc.
Ø Then click on Yes, start Enforcing Protection under start Enforcement.
Ø To assign a password to the document, type the password in the Enter new password (Optional) box, and then confirm the password.
Ø
Then click on [OK]
TO STOP PROTECTION IN THE DOCUMENT.
Ø Click on Review Menu.
Ø Click on Protect Document.
Ø Click on Restrict Formatting and Editing.
Ø Click on Stop Protection.
Ø Type the password which you use to protect the document.
Ø Then click on [OK].
VIEW MENU
DOCUMENT VIEWS GROUP
PRINT LAYOUT: To view the document as it will appear on the printed page.
Ø Click on View Menu.
Ø Click on Print Layout.
FULL SCREEN READING: To view the document in full screen Reading.
Ø Click on View Menu.
Ø Click on Full Screen Reading.
WEB LAYOUT: To view the document as it would look as a web page.
Ø Click on View Menu.
Ø Click on Web Layout.
OUTLINE: To view the document as an outline.
Ø Click on View Menu.
Ø Click on Outline.
DRAFT: This command is used to view the document as a draft to quickly edit the text.
Ø Click on View Menu.
Ø Click on Draft.
SHOW/HIDE GROUP
RULER: To View the ruler in the document.
Ø Click on View Menu
Ø Click on Ruler
DOCUMENT MAP: To navigate through a structural View of the document.
Ø Click on View Menu.
Ø Click on Document Map
GRIDLINES: This command is use to turn on gridline to which you can align object in the document.
Ø Click on View Menu.
Ø Click on Gridlines.
THUMBNAILS: To navigate a long document through small pictures of each page.
Ø Click on View Menu.
Ø Click on Thumbnails.
ZOOM GROUP
ZOOM: To specify the zoom level of the document.
Ø Click on View Menu.
Ø Click on Zoom.
Ø Choose the zoom percent.
Ø Click on [OK].
100%: Zoom the document to 100% of the normal size.
Ø Click on View Menu.
Ø Click on 100%.
ONE PAGE: Zoom the document so that an entire page fits in the window.
Ø Click on View Menu.
Ø Click on One Page.
TWO PAGES: Zoom the document so that two pages fit in the window.
Ø Click on View Menu.
Ø Click on Two Pages
PAGE WIDTH: Zoom the document so that the width of the page matcher the width of the window.
Ø Click on View Menu.
Ø Click on Page Width.
WINDOW GROUP
NEW WINDOW: To open a new window containing a View of the current document.
Ø Click on View Menu.
Ø Click on New Window.
ARRANGE ALL: Tile all open program windows side by side on the screen.
Ø Click on View Menu.
Ø Click on Arrange All.
SPLIT: To split the current window into two parts so that you can View different sections of the document at the same time.
Ø Click on View Menu.
Ø Click on Split.
Ø Then Click the line where you want to Split.
To remove Split.
Ø Click on View Menu.
Ø Click on remove split.
VIEW SIDE BY SIDE: To View two document side by side so that you can compare their contents.
Ø Click on View Menu.
Ø Click on View Side by Side.
SYNCHRONOUS SCROLLING: To synchronize the scrolling of two document so that they scroll together.
Ø Click on View Menu.
Ø Click on Synchronous Scrolling.
RESET WINDOW POSITION: To reset the windows Position of the document.
Ø Click on View Menu
Ø Click on Reset Winnows Position
SWITCH WINDOWS: To switch to a different currently open window.
Ø Click on View Menu
Ø Click on Switch Windows
Ø Then choose the windows which is currently open
MACROS GROUP
MACROS: To set the word Art for animation.
Ø Type the text by word Art and select it
Ø Click on Macros
Ø Click Record Macros
Ø Click on Keyboard
Ø Click on Close
Ø Open the 3-D Effect from word Art Tool format
Ø Then add a 3-D Effects to the text
Ø At last click on stop recording on Macros
HOW TO RUN THE MACROS?
Ø Click on View Menu
Ø Click on Macros
Ø Click on View Macros
Ø Choose Macros Name
Ø Click on [Run]
(Appear the text displaying as animate on the screen)
HOW TO DELETE THE MACROS?
Ø Click on View Menu
Ø Click on Macros
Ø Click on View Macros
Ø Choose the Macros name which you want to delete
Ø Then click on [OK]
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